Effective Date: 16-04-2025
Company Name: Media N Screen
Website: mediaandscreen.co.uk
Contact Email: info@mediaandscreen.co.uk

We are committed to protecting your personal data. This Privacy Policy explains how we collect, use, and store your personal information, and your rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

We are a company offering digital billboard leasing services across the UK. When you use our website or services, we act as a data controller of your personal information.

2. What Information We Collect

We may collect and process the following types of personal data:

• Identity Data: Name, company name (if applicable)

• Contact Data: Email address, phone number, address

• Booking Data: Dates, duration, location, content of ads

• Payment Data: Billing address, card details (handled securely via Stripe or another PCI-compliant provider)

• Technical Data: IP address, browser type, device information

• Usage Data: Pages visited, time spent on site, interaction logs

3. How We Use Your Information

We process your personal data to:

• Provide, manage, and fulfil your billboard bookings

• Communicate with you about your order or account

• Process payments and send invoices/receipts

• Ensure security and prevent fraud

• Improve our services and website functionality

• Comply with legal obligations

4. Legal Basis for Processing

We only process your data when we have a legal basis to do so. These include:

• Contractual necessity: To fulfil bookings

• Legal obligation: To comply with tax and accounting laws

• Consent: For marketing emails (opt-in only)

• Legitimate interests: To improve services, prevent fraud, or respond to inquiries

5. How We Share Your Data

We never sell your data. We may share it with:

• Payment processors (e.g. Stripe)

• Email service providers (for transactional messages)

• Hosting and IT support services

• Legal or regulatory authorities when required by law

All third-party processors are contractually obligated to comply with UK GDPR.

6. International Transfers

Your data may be transferred to and stored in countries outside the UK. In such cases, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs).

7. How Long We Keep Your Data

We retain your data only for as long as necessary:

• Booking and payment records: 6 years (for tax/legal purposes)

• Marketing consent: Until you withdraw consent

• Analytics data: Typically anonymized or deleted within 24 months

8. Your Rights Under UK GDPR

You have the right to:

• Access the data we hold about you

• Rectify inaccurate or incomplete data

• Erase your data (“right to be forgotten”)

• Restrict or object to certain types of processing

• Withdraw consent at any time (e.g. for marketing)

• Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise any of these rights, please contact: info@mediaandscreen.co.uk

9. Cookies

We use cookies to improve user experience and gather analytics. For more information, please see our [Cookie Policy].

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and where appropriate, notified to you via email.